Terms & Conditions
At Let’s Dance, we believe in running our retreats in a friendly, welcoming and fun way, but we do need a few simple rules to keep things clear for everyone.
By booking onto a Let’s Dance retreat, you confirm that you have read, understood and agree to these Terms & Conditions.
Acceptance of Terms
By proceeding to book a Let’s Dance retreat, you (the “participant”) acknowledge and agree to be bound by these Terms & Conditions.
Let’s Dance reserves the right to update these Terms & Conditions from time to time. Where appropriate, participants will be notified of any material changes. The most current version will be available on the Let’s Dance website.
1. Booking & Payment
A 50% deposit is required to secure your place on a retreat.
By making a booking and paying the deposit, you are committing to attend the retreat and to pay the remaining balance in accordance with the payment schedule provided at the time of booking.
Failure to make payments when due may result in the cancellation of your place, and any outstanding balance may remain payable in accordance with these Terms & Conditions.
2. Cancellation Policy
Due to the limited number of places available on each retreat and the advance costs involved in organising each ballet weekend, all bookings are subject to the following cancellation terms:
Cancellations made more than 12 weeks before the retreat
If you cancel your booking more than 12 weeks before the retreat start date, you will receive a refund of payments made, less the 50% deposit.
The 50% deposit is non-refundable.
Cancellations made within 12 weeks of the retreat
Cancellations made within 12 weeks of the retreat start date are non-refundable under any circumstances.
This policy applies regardless of the reason for cancellation and regardless of whether your place is subsequently filled by another participant.
No refunds, credits, or transfers will be issued for cancellations within 12 weeks, including but not limited to:
Illness or injury
Personal or family emergencies
Change of plans or change of mind
Work commitments
Flight delays or cancellations
Travel disruption
Visa or passport issues
Travel restrictions or border closures
Weather conditions
Natural disasters
Pandemics or public health events
Any other circumstances outside of the participant’s control
Participants who choose not to attend, arrive late or leave the retreat early remain responsible for the full retreat fee.
3. Transfer of Booking
Bookings are personal to the participant and are not automatically transferable to another person or retreat.
In exceptional circumstances, Let’s Dance may, at its sole discretion, consider a request to transfer a booking to another participant or an alternative retreat.
Any transfer is subject to availability and approval by Let’s Dance and is not guaranteed.
A transfer will not affect the original cancellation terms unless expressly agreed in writing by Let’s Dance.
4. Travel & Insurance
Participants are strongly advised to take out appropriate travel, health and cancellation insurance at the time of booking.
Insurance should provide suitable cover for cancellation, illness, injury, travel disruption, medical emergencies and other unforeseen circumstances.
Let’s Dance is not responsible for losses or expenses incurred by a participant as a result of circumstances covered, or potentially coverable, by travel or cancellation insurance.
5. Participant Conduct
Let’s Dance retreats are intended to be enjoyable, inclusive and respectful experiences for everyone.
Participants agree to:
Treat other participants and teachers with respect and courtesy.
Behave appropriately throughout the retreat.
Follow reasonable instructions provided by Let’s Dance and teachers.
Respect the facilities and property provided.
Avoid behaviour that may negatively affect the experience, safety or wellbeing of other participants.
Let’s Dance reserves the right to ask a participant to leave a retreat if their behaviour is considered inappropriate, disruptive, abusive or poses a risk to themselves or others.
In such circumstances, no refund will be provided.
6. Waiver & Participation
All participants are required to complete and sign a waiver form before participating in the retreat.
By booking a retreat, you acknowledge that ballet, dance and associated physical activities involve an element of physical risk and that you are responsible for ensuring that you are physically able to participate.
You must inform Let’s Dance of any relevant injury, condition or limitation that may affect your ability to participate safely.
An example copy of the Let’s Dance release form is available on request.
7. Changes to Teachers, Activities or Itinerary
Let’s Dance reserves the right to make reasonable changes to the retreat programme where necessary.
This may include changes to:
Professional teachers
Classes or activities
Timings
Venues
Excursions or other elements of the itinerary
In particular, the professional teacher may need to be changed due to injury, illness or other circumstances beyond Let’s Dance’s reasonable control.
Every effort will be made to provide a suitable alternative where possible.
Such changes will not normally constitute grounds for a refund.
8. Retreat Cancellation by Let’s Dance
In the unlikely event that Let’s Dance needs to cancel a retreat due to circumstances beyond its reasonable control, including venue issues, safety concerns, insufficient enrollment or a force majeure event, Let’s Dance will notify participants as soon as reasonably possible.
Where a retreat is cancelled by Let’s Dance, participants will be entitled to a refund of payments made towards the retreat, subject to any specific terms communicated at the time.
Let’s Dance will not be responsible for additional costs incurred by participants in connection with the retreat, including flights, travel arrangements, accommodation booked independently, visas, insurance or other personal expenses.
Participants are therefore strongly advised not to make non-refundable travel arrangements without appropriate insurance.
9. Force Majeure
Let’s Dance shall not be liable for any failure or delay in performing its obligations where such failure or delay results from circumstances beyond its reasonable control.
This may include, but is not limited to:
Natural disasters
Extreme weather
Government restrictions
Pandemics or public health events
War or civil unrest
Strikes or industrial action
Transportation disruption
Venue closure
Government or regulatory action
Other events beyond Let’s Dance’s reasonable control
Where such circumstances occur, Let’s Dance will use reasonable endeavours to minimise disruption and, where possible, provide suitable alternatives.
10. Personal Information & Communications
By booking a retreat, you give Let’s Dance permission to securely process and store your personal information for the purposes of administering your booking and providing retreat-related services.
You also agree that Let’s Dance may contact you by email with information relating to your booking, future retreats, offers and other relevant Let’s Dance communications.
You may opt out of marketing communications at any time.
11. Agreement to Terms
By submitting your booking and payment, you confirm that you have read, understood and agree to these Terms & Conditions, including the Cancellation Policy.
Governing Law & Jurisdiction
These Terms & Conditions shall be governed by and construed in accordance with the laws of England and Wales.
The courts of England and Wales shall have jurisdiction in relation to any dispute arising from or relating to these Terms & Conditions, subject to any mandatory rights the participant may have under applicable consumer law.
Severability
If any provision of these Terms & Conditions is found to be invalid, unlawful or unenforceable, that provision shall be deemed to be removed or modified to the minimum extent necessary, without affecting the validity and enforceability of the remaining provisions.
The remaining provisions shall continue in full force and effect.